Quickly & Easily Organize Your Life

Lesson 5: Ensure Any Event Runs Smoothly

Much like your home, planning events can become overwhelming, and often things get into disarray. Properly planning and organizing any event will make it run smoother and it will be a lot more fun for you and your guests. First, decide on a location. This is the building block to any event. Once you've found the ideal location, book it for a specific date and time. Locking in the time and place is the best way to get your event moving.

Everything else will be focused on details such as a theme to the event, the event's name, and attendees. Come up with a list of people to invite to the event. If it is a business event, will you be charging a reservation or admission fee? What kinds of foods will be served? Will it be catered or will you be preparing the food yourself? Write down an essential list of questions before you schedule any event. This way, you will cover all bases as far in advance as humanly possible.

Compile a list of attendees you want to invite to the event. Then, ask each one to please RSVP so you can get a good headcount. Set a due date that everyone must RSVP by so you can be sure of who is coming and who is not. This helps to get an idea of how much space is needed as well as food and silverware.

Next, come up with a menu. Will the food be elegant or simple? Will it be buffet style or a sit-down dinner? Is alcohol going to be served? If so, you will also need to find out about potential city licenses to serve it. Decorations are another important part of the event. Banners and signs are good for business events, but you can also add your own personal touch with table toppers, balloons, and other fun themed d├ęcor.

Before any event can take place, there needs to be some kind of schedule put in place. Decide if you're going to have speakers attending, and if so, designate different time slots for each one. If awards are to be presented, give that time a specific time slot as well.

Live entertainment like bands should be scheduled to perform last when everyone is relaxed and the formalities have ended. Type up and print out a schedule and have one for each place setting at the table. You can also mail out schedules in advance of the event so everyone knows what to expect. Make a few larger schedules, and post them around the venue where the event is taking place so people have a quick reference. Anyone can plan an event but it takes true organizational skills to make sure that it goes over smoothly.


No matter where you live or what you do, an organization is important. Whether it's your master bathroom, a small country kitchen, or a storage shed, being properly organized can mean the difference between an easy day and a complicated one.

Being able to easily find things when you need them can save you a lot of time and a lot of frustration. In addition, a well-organized office or home looks much nicer and helps you to keep your home clean. When it comes to events either personal or professional, the organization can come in handy there, too. Proper planning and having everything in its place is a surefire way to make sure the event is a true success.

The simple organization will make life much easier for everyone. Make weekly cleanups and purge items you do not use or need a priority. You will be amazed at how little time it takes, yet how much time it actually saves. Staying neat and clean can also help relieve stress and eliminate that overwhelming feeling when you come home to a cluttered house. By having a place for everything and everything in its place, you'll be amazed at how much easier your life can be.


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